Trending Manual Method to Convert OST to PST File Format

When it comes to managing email data, especially within Microsoft Outlook, the challenge of converting OST files to PST format can often arise. This article will guide you through the trending manual method to convert OST to PST file format, ensuring that your data remains intact and accessible.

Short Note on OST File and PST File

OST (Offline Storage Table) files store a local copy of emails, calendar events, and other data, while PST (Personal Storage Table) files are used to store this information in a format that is easily portable and transferable.  

Why Convert OST Files to PST?

Users may need to convert OST files to PST format in several scenarios:

Data Recovery: When your Exchange Server is down or your profile gets deleted then converting OST to PST allows you to recover your emails.

Migration: If you ae moving to a new system or need to share your email data with someone else, PST files are more portable and easier to import into another Outlook profile.

Backup: Creating a backup of your emails in PST format ensures that your data is safe and can be restored when needed.

Manual Method to Convert OST to PST

Users can convert OST to PST manually. It involves several steps. Below is the detailed process you need to follow:

Use Outlook’s Import/Export Wizard

Step 1: Open Outlook

• Ensure you have access to the Outlook profile associated with the OST file.

Step 2: Go to the Import/Export Wizard

• Click on File in the top menu.
• Select Open & Export.
• Click on Import/Export.

Step 3: Export to a File

• Click Next after choosing Export to a file in the Import and Export Wizard.
• Click Next after selecting an Outlook Data File (.pst).

Step 4: Select the Folders to Export

• Choose the email account or specific folders you wish to export.
• Make sure to check the box that says Include subfolders to export all data within the selected folders.
• Click Next.

Step 5: Choose the Location to Save the PST File

• Browse to the location where you are looking to save the PST file.
• Choose the appropriate options for handling duplicates.
• Click Finish.

Step 6: Set a Password (Optional)

• You can set a password for the PST file to secure it. If you don’t want to set a password, simply click OK.

Advantages and Limitations of the Manual Method

Advantages:

Cost-Effective: The manual method does not require any third-party software.

Control: You have complete control over the data being converted and can choose exactly what to export.

Limitations:

Time-Consuming: The manual process can be lengthy, especially if you have a large amount of data.

Risk of Data Loss: If you did not follow steps correctly then there is a risk of data loss or corruption.

Technical Expertise Required: Users need to be familiar with Outlook’s features to successfully complete the process.

Professional Method to Convert OST to PST

While the manual method is quiet lengthy, it may not be suitable for everyone, particularly if you are dealing with a large volume of data or facing issues like a corrupted OST file. In such cases, you can utilize more efficient and user-friendly OST to PST Converter solution. This tool come with features like batch conversion, data integrity checks, and the ability to handle corrupted files, making the conversion process smoother and more reliable.

Conclusion

Above I have mentioned both manual method and professional methods. Both are completely reliable and safe. For those who find the manual process cumbersome or are dealing with large datasets then using professional method might be a better alternative. By following the steps in this guide, you can ensure a successful conversion while maintaining the integrity of your data.