Trending Method to Convert PST to PDF Without Outlook in 2024

In the digital age, managing emails is crucial for professionals as well as individuals. Many users utilize Microsoft Outlook, which stores emails in PST files. However, PDF files are often preferred for sharing and archiving due to their universal compatibility and consistent formatting. If you want to how to effectively convert PST files to PDF then you are at  the right place! In this article, we will explore the trending methods to convert PST to PDF without Outlook.

Why Convert PST File to PDF?

Before diving into methods, let’s discuss why the conversion is necessary:

Universal Access: PDF file can be opened on any device, making them accessible to all users, regardless of the software they have installed.

Preserved Formatting: PDF maintain the formatting of your emails, ensuring that they look the same across all devices.

Easy Sharing and Printing: PDF file are easier to share and print while keeping the layout intact.

Enhanced Security: You can apply password protection and encryption to PDF files, it enhance the security of sensitive information.

Trending Methods to Convert PST to PDF

Here are the most popular and trending methods for converting PST files to PDF format:

Method1. Using Microsoft Outlook with Print to PDF Feature

Most users do not realize that Microsoft Outlook has a built-in feature to export emails as PDF files. Here’s how to do it:

1. Open Outlook and select the email you want to convert.
2. Go to “File” > “Print.”
3. Select “Microsoft Print to PDF” from the printer dropdown menu.
4. Click “Print” and choose the location to save the PDF.

Pros and Cons

Pros: Simple and doesn’t require additional software.

Cons: Time-consuming for batch conversions.

Method2. Using Automated PST to PDF Converter

There are several third-party software tools available that can streamline the conversion process. In this regard, I would recommend to use prominently used PST to PDF Converter. It is dedicated tool to convert PST file to PDF format including emails, contacts, calendars, notes and all other items. It is independent tool thus need to to have Outlook or any other applications to convert PST to PDF. Below are mentioned few steps to use this tool:

1. install and run the PST to PDF Converter in Windows computer.
2. Add the PST file and select the destination for the output.
3. Click the convert button to begin the conversion process.

Pros and Cons of Automatic Solution

Pros: User-friendly, supports batch conversion, preserves attachments.

Cons: Offers free version but getting full features, you need to purchase a license.

How is Beneficial PST to PDF Converter to Users?

PST to PDF Converter is very beneficial in many ways in converting PST to PDF. Some of them are mentioned below:

Batch Processing: This tool allow batch processing, enabling users to convert multiple PST files to PDF simultaneously, saving time and effort.

Data Integrity: It is capable to retains the original formatting, images, and layout of emails. This ensures that the data is preserved accurately during the conversion process.

User-Friendly: This tool feature intuitive interfaces that simplify the process, making it accessible even to those without technical expertise.

Risk-free Solution: It is capable to convert any size, corrupted, damaged or orphaned PST files to PDF format without any data loss, which makes it reliable process.

Capability: It is capable to convert PST file of  Outlook 2019, 2016, 2013 and all below versions. Moreover, users can smoothly run this tool on any Windows supported platforms.

Conclusion

Converting PST to PDF is increasingly important for effective email management. Whether you choose to utilize Microsoft Outlook’s built-in features and automated PST to PDF Converter, the method you select should ultimately depend on your specific needs and technical comfort level.